Director/Human Resource Manager

Dear Sir/Mdm,

We would like to kindly bring to your attention that has taken a loan from our company on the .

We have repeatedly tried to contact the individual when the payments were due but there has been no response to our calls nor has the individual made any attempt to renegotiate or settle the loan.

As such, we would like to seek your assistance in this matter to help us resolve this situation amicably. Our records as per when the loan was taken indicate that works with your company, hence this request.

Could you help to inform the individual of this letter to get in touch with us as soon as possible?

Yours faithfully,


For and on behalf of

(Tel: )